What is: The Payroll Cut-off

Why is this important and what’s my role?

When approving rosters and payroll forms, make sure they’re accurate, complete and submitted on time.

You should do the following every day:

• action payroll forms including Attendance Variation and Allowance Claims (AVACs), leave and Employee Movement Requests (EMRs) in myHR
• review and action work items in your myHR inbox
• approve paper forms e.g. AVACs and/or Daily Staffing Variations Forms (DSVFs)
• upload and submit paper forms in myHR

The pay cycle

Metro North Health has a rolling 4-week pay cycle that starts every 2 weeks.

• Weeks 1 and 2—the rostering period. You need to update and approve time and attendance records in the rostering system.
• Week 3—validation week. Submit completed and endorsed forms to payroll no later than 5pm on the Monday. Payroll will complete final processing and validate time and attendance data from the HHS.
• Week 4—pay day is on Wednesday, 10 days after the roster period.

Timeframes are sometimes impacted by other factors such as public holidays and end of financial year obligations.

When forms are submitted late

Forms submitted after the cut-off for a pay cycle will be considered late and paid in the next pay cycle.

Submitting forms late may result in:

• under/over payments
• retrospective adjustments
• more employee enquiries
• adjustments to department costing
• additional paperwork
• ad hoc payment requests.

Useful links

• Submit Forms on Time
• Payroll Calendars
• Payroll and rostering Landing Page
• IWFM Home