What is: Timesheets

Keeping records of staff entitlements

Timesheets help to make sure staff receive all that they’re entitled to. They provide a record of time spent at work and accrued leave entitlements.

What is a timesheet?

Timesheets are used to track staff entitlements. They record time in attendance, time off, overtime, flexible working arrangements and more.

It’s up to employees to:

record start and finish times, accrued time off and leave
complete timesheets accurately—it’s considered fraud to put false information in a timesheet
submit completed timesheets fortnightly for approval
take accrued flex time within the provisions of the Award and Agreement and with approval from their manager.

It’s up to you to:

manage the hours employees work and monitor the accrual of:
- ADO, RD, Flextime
- time off in lieu (TOIL) of overtime
make sure staff take accrued leave and banked hours within the provisions of the Award and Agreement
manage staff fatigue by checking that work patterns are appropriate
review, check and approve timesheets at the end of each fortnight to certify that they’re accurate and comply with the Award and Agreement
record and manage leave balances for each employee and make sure leave forms are submitted and processed
keep timesheets according to data privacy obligations and for a period of seven years
make sure employees can access timesheets when they need to.